WorkshopHQService Workspace
Built for NZ and AU workshop growth

WorkshopHQ workshop management software

Manage jobs, quotes, invoices, customers, vehicles, reminders and workshop workflows from one connected system.

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Track work from booking to payment
Keep customers and vehicles connected
Enable add-ons only when needed

Today’s workshop board

Live jobs

Live
Job #1042
Toyota Corolla · WOF repair
High
In process
Job #1043
Ford Ranger · Service
Normal
Mechanic
Job #1044
Honda Fit · Brake check
Priority
Ready to invoice

Features

Everything your workshop needs to run from one connected system.

Designed around the real workflow: booking, job, mechanic, quote, invoice, payment, reminder and return visit.

View all features
Jobs & workshop management
Create jobs, manage workflow, assign mechanics and keep every work line under one job record.
Quotes & invoices
Build professional quotes and invoices, convert work safely and keep customer history connected.
Mechanic workflow
Tablet-friendly mechanic access for assigned jobs, notes, odometer and completion flow when enabled.
WOF management
Optional WOF workflow support for inspector access, pass/fail records and vehicle history.
Customers & vehicles
Central customer and vehicle records with service history, future work and reminder connection.
Inventory & stock
Track stock, suppliers, job kits and parts usage alongside workshop jobs.
Reminders & follow-up
Service reminders, future work recommendations and communication logs built into the workflow.
Reports & analytics
Track invoices, jobs, productivity, stock value, quote conversion and workshop performance.
Workshop CRM
Keep leads, customers, offers and follow-up activity connected to the workshop operation.

How it works

Track workshop work from booking to follow-up.

WorkshopHQ keeps the customer, vehicle, job, invoice and reminder history connected so your team can see what happened next.

01

Customer booking

Capture customer, vehicle and concern details from phone, web, booking or check-in.

02

Job creation

Create the job, add work lines, assign mechanics and link the vehicle record.

03

Mechanic updates

Mechanics see assigned jobs on a simple tablet view and update notes, odometer and finish status.

04

Quote, invoice & payment

Convert approved work to quote or invoice, send it professionally and record payment safely.

05

Follow-up reminders

Use completed work, WOF dates and recommendations to bring customers back.

Mechanic tablet access

Simple workshop-floor UI for mechanics.

Mechanics see assigned jobs, vehicle details, job descriptions, notes, odometer and finish controls in a mobile-friendly portal without the full company dashboard.

Assigned jobs only
Clear priority updates
Odometer updates
Inline job notes
Future work recommendations
Read-only vehicle identity fields
Explore mechanic portal
Mechanic job view
Built for tablet and mobile use in the workshop.
Wheel alignment
Finished

Note: Rear camber adjusted.

Car service
Open

Note: Tap to add mechanic note.

Brake check
Open

Note: Tap to add mechanic note.

Customer experience

Turn every visit into a stronger customer relationship.

Customer check-in, vehicle history, future work recommendations, invoice history and service reminders help your team follow up professionally.

Check-in

Capture customer concerns before the job starts.

Invoice history

Keep invoices linked to customer and vehicle records.

Future work

Record recommendations and turn them into return visits.

Customer portal

Give customers safer access to approved documents and updates when enabled.

Add-ons

Grow with add-ons when your workshop is ready.

View all add-ons
WOF Management
Inspector workflow, inspection history and WOF-ready job records.
$49.00+ GST/mo
Mechanic Portal
Simple job access for mechanics without exposing the full dashboard.
$39.00+ GST/mo
Customer Check-In
Let customers submit vehicle and concern details before arrival.
$29.00+ GST/mo
Customer Portal
Give customers access to approved workshop documents and updates when enabled.
$39.00+ GST/mo

Pricing

Choose the plan and add-ons that match your workflow.

Pricing is loaded from the WorkshopHQ plan catalog where available. Fallback cards keep the page stable if plan data is temporarily unavailable.

Starter
For small workshops moving from paper, spreadsheets or disconnected tools.
$99.00+ GST/ month

14 day free trial · 5 users included

Jobs, quotes and invoices
Customer and vehicle records
Basic reminders
Workshop support
Start free trial
Popular
Growth
For growing workshops that need staff workflows, stock and stronger reporting.
$249.00+ GST/ month

14 day free trial · 15 users included

Everything in Starter
Inventory and suppliers
Add-on ready workflows
Advanced reporting
Start free trial
Platform
For multi-location operators or workshops building a full digital customer experience.
$499.00+ GST/ month

14 day free trial · 1 users included

Unlimited users
Customer portal ready
Add-on marketplace
Priority onboarding
Start free trial
View pricing details
Built around workshop reality
A practical operating system for real job flow, mechanics and customer follow-up.
Protected workshop data
Role-based access helps the right people see the right workshop information.
Growth ready
Plans, add-ons, reports and customer retention workflows as you scale.

FAQ

WorkshopHQ FAQs

Common questions from automotive workshops considering WorkshopHQ.

What is WorkshopHQ?+

WorkshopHQ is workshop management software for automotive workshops. It helps connect jobs, customers, vehicles, quotes, invoices, reminders and add-ons in one system.

Who is WorkshopHQ built for?+

WorkshopHQ is built for automotive workshops, service centres, tyre shops and repair businesses that want a clearer daily workflow.

Can I manage jobs, quotes and invoices?+

Yes. WorkshopHQ is designed to keep jobs, quotes and invoices connected so the team can move work from booking to payment with less double handling.

Does WorkshopHQ support WOF inspections?+

WorkshopHQ can support WOF inspection workflows when the WOF add-on is enabled for the workshop.

Can my mechanics access job information?+

Mechanic Portal access can be enabled as an add-on so technicians can view assigned work and update job progress.

Can customers view quotes or invoices online?+

Customer portal features can allow customers to view relevant quotes, invoices and documents online where the portal is enabled.

Can I manage vehicles and service history?+

Yes. WorkshopHQ connects customers with their vehicles, jobs, invoices and reminders so service history is easier to follow.

Can WorkshopHQ send reminders?+

WorkshopHQ supports reminder workflows for service follow-ups, WOF reminders and customer communication. SMS/email usage may depend on plan, add-on or billing settings.

Can I enable only the add-ons I need?+

Yes. WorkshopHQ is structured so workshops can use core tools and enable selected add-ons where needed.

Is WorkshopHQ suitable for New Zealand workshops?+

WorkshopHQ is designed with New Zealand automotive workshop workflows in mind, including practical support for WOF-related workflows where enabled.

Do I need technical knowledge to use WorkshopHQ?+

No. WorkshopHQ is designed as a practical workshop system for daily staff use, not as a technical developer tool.

Can I start with a free trial?+

Yes. You can start a free trial and review the plan and add-on options before deciding what your workshop needs.

Ready to run your workshop from one platform?

Start your trial, view pricing or talk to us about your workshop workflow.

Start free trialView pricingBook demo